Spring Move-Out Information

Spring 2022 Semester:

Non-graduating residents are expected to check-out 24 hours after their last exam, and no later than 10:00 a.m. on Thursday, May 5, 2022.

Graduating students must check out no later than 10:00 a.m. on Sunday, May 8, 2022.

How do I check out?

Residents can select from one of three options for checking out at the end of the spring semester.  Please review each option to determine which option works best for you.

  1. Schedule a check-out appointment with a RA.  You will be able to sign up for an appointment through the housing portal.  Appointments are available every 30 minutes from 8:00 a.m. – 8:00 p.m. daily from April 25 – May 4.  During the appointment a staff member will go with you to the assignment to complete the official check-out process.
  2. Express Check-out.  Residents can do an express check out by visiting the RA check-out station for your community between 8:00 a.m. – 8:00 p.m., April 25 – May 5.  Note: Express check-out means you are assuming responsibility for any damages or policy violations found in the assignment during check-out.  You also remain responsible for the key(s) until they are official logged as returned by University housing.  Finally any items left behind will be considered abandoned property and discarded or donated.
  3. After Hours Express Check-out – This option is for residents needing to check out between 8:00 p.m. and 8:00 a.m. or prior to April 25.  Complete an express check-out envelope and drop it in the key drop box near your service desk.  Note: Express check-out means you are assuming responsibility for any damages or policy violations found in the assignment during check-out.  You also remain responsible for the key(s) until they are official logged as returned by University housing.  Finally any items left behind will be considered abandoned property and discarded or donated.

Spring Closing Checklist:

  1. You will receive specific instructions related to the check out process for your community from your RA and/or community staff prior to exam week.
  2. If applicable, lower your bed to the designated height and arrange your furniture as instructed. This information will be provided in your community-specific closing materials.
  3. Pick up all mail and packages from your community’s service desk before leaving campus.
  4. Return all temporary keys/fobs or loaned equipment to your community’s service desk.
  5. Clean your room and common areas, including wiping down appliances, drawers, shelves, closets, and cabinets.
  6. Remove all personal belongings from your room and common areas before checking out. Be sure to check laundry rooms and lounges for any missing items. University Housing is not responsible for items left behind after you check-out.
  7. Discard all trash in the exterior dumpsters and recycle bins. Note that in high rise buildings, the trash chutes may be closed during peak move-out periods. Plan to discard trash in containers located outside your building. Leaving trash in your room may result in an improper check out fee being charged to your student account.
  8. Leave the empty trash and recycling bins, furniture, and other university property in the room.
  9. Report any maintenance concerns or damages using the online work order system.
  10. Close and lock all windows; clean out your microfridge (but do not unplug it); set room thermostats to 70 degrees (set to Cool during the spring and Heat during the winter) or to the mid-setting with fan on low speed.
  11. Turn off all lights, and close and lock all doors.
  12. To avoid lock recore charges, you must return all key(s) — to your area service desk — before departure.
  13. To avoid being charged an improper check out fee, you must check out in person at your area service desk or by completing an Express Check-out after hours, returning your key(s) to the dedicated drop box located at your community’s service desk.

What do I do if I need housing between spring closing and summer move-in?

Residents who are assigned to summer housing for Summer Session I will need approval to remain on campus between spring closing (May 8) and summer 1 move-in (May 17).  Only students approved will have card access to buildings after May 8.  There is a $15 per day charge for transition housing; $135 total.

  • Residents of the buildings listed below will need to move to transition housing in AFC-B on May 7 or by 10:00 A.M. on May 8 if they need to remain.  The buildings on the list have summer work beginning on May 9 or need to cleaned and prepared for early summer conference groups.  Residents in transition housing must plan to move into summer housing during summer move-in on May 17.
    • Alexander
    • Carroll
    • North
    • Lee
    • Sullivan
    • Wolf Village G (Gray)
    • Wolf Village H (Hudson)
    • Wolf Village E (Timber)
    • Wolf Village F (Mackenzie)
    • Wolf Ridge Innovation
    • Wolf Ridge Lakeview
    • Wolf Ridge Valley
  • Residents of buildings not listed above can remain in their current assignment and should plan to transition to summer housing during summer move-in on May 17.

Where can I park to load my car?

Between April 25 and May 6, 2022 students and family members may park in residential parking zones with a temporary move-out loading permit. Please register your license plate online for a temporary loading permit using the steps below. Registering for a loading permit for Move-Out will allow you to park temporarily in residential zones adjacent to University Housing buildings or in specifically reserved move-out loading zones. Students are allowed a maximum of 45 minutes to load their vehicles in dedicated move-out loading areas.  Visit NC State Transportation’s move-out website for additional instructions and a link to the registration portal.

What do I need to clean when I move out?

  • Sweep/vacuum the floor (including under furniture), take all trash and recycling to the dumpsters, and remove all personal belongings.  Some limited cleaning supplies and equipment (brooms, vacuums, etc.) may be available for short term use from your community’s Service Desk.
  • Don’t dump unwanted belongings – participate in NC State’s Wolfpack-n-give!  Unopened non-perishable food items may be left in collection bins near each Service Desk to support the Feed the Pack Food Pantry.
  • Leave your room or apartment thermostats in the low fan setting, set to either mid-range (if you have dots on your dial) or at 70 degrees Fahrenheit (if your thermostat has specific numbers).
  • Residence Halls: Clean out the refrigerator/microwave unit but do not unplug micro-fridges.
  • Apartments: Clean the stove, oven, microwave, refrigerator, and bathrooms. Both bathrooms, living room and kitchen are considered common areas;  everyone is responsible for ensuring they are clean before checking out.

What if I lost my keys or accidentally take them home?

If you have lost your key, notify your community’s Service Desk immediately. If you take your key home following move-out, immediately notify the Residence Life Coordinator for your community. Keys not returned at the time of checkout will result in a lock re-core and subsequent charges to your student account.

What if I accidentally leave belongings here?

University Housing does not provide storage for personal belongings after move-out and closing of residential spaces. If you accidentally leave an item behind, immediately contact the Residence Life Coordinator for your community. While we can make an attempt to locate your belongings, University Housing assumes no liability for the loss, damage, or theft of personal items. University Housing is also not responsible for shipping items to you if they have been left behind. Lost-and-Found items will be donated following the end of the semester.

What about my mail?

If you are staying on campus for the  next academic term (i.e.: Spring to Summer or Fall to Spring) but have a different campus address, your address will be updated in the system and your mail should be forwarded. You should update your addresses with those who send you mail (businesses, employers, banks, family members, etc.) to avoid delays in receiving mail.

If you are not remaining on campus (i.e.: moving home for the summer, participating in a study abroad, etc.), you should update your mailing address information in MyPack Portal and select Contact Information under the Personal Information header. You should also update your addresses with those who send you mail (businesses, employers, banks, family members, etc.) to avoid delays in receiving mail. University Housing cannot forward mail to you. First class mail received after your departure will be returned to sender. Any items deemed to be “junk mail” (including magazines or pre-sorted standard mail) will be recycled.

Please be advised that the last day that service desks will accept packages for spring residents is May 1. Packages that are not picked up by the final closing date of the semester will be returned to sender.

What if I need to stay past the closing date?

If you require a stay past the published closing date/time, whether at the end of the Fall semester, Spring semester, or Summer session, you must submit the Late Stay Request form for your Residence Life Coordinator’s approval — no later than the last day of classes. Requests to stay past the published closing date/time will not be considered if received after the last day of class.

What can I do with my belongings over the summer or between semesters?

University Housing does not offer any options for storing belongings over the summer or between academic semesters; however, there are several storage unit facilities in the vicinity of NC State’s campus.  All of your personal items must be completely removed from your space for the summer, even if you are assigned to the same room for the next academic year (unless you are living there during the full summer session). The same is true if you will be moving from one room in the Fall semester to a different room in the Spring semester; all items must be removed from your Fall space before the winter break.

Note: If you’ll remain in the same space from Fall Semester to Spring Semester, you do not need to move out nor turn in your keys over the winter break!

Where can I find information about housing for summer sessions?

Information is available on the University Housing website under Summer Housing. The application for summer housing is typically available in early March via MyPack Portal.