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Division of Academic and Student Affairs
University Housing
Residents and families move belongings from residence hall.

Closing/Move-Out Information

Learn more about our procedures for closing and moving out of residence halls and apartments.

Spring Closing

Spring 2025 Closing and Move-Out Information

Graduating students are expected to check out no later than 10 a.m. on Sunday, May 4, 2025.

Non-graduating residents are expected to leave 24 hours after their last exam, and no later than 10 a.m. on Thursday, May 1, 2025. If you need to remain on campus anytime between 10 a.m. on May 1 and 10 a.m. on May 4 you will need to submit a late stay request. The deadline to submit a late stay request is April 22.

For students planning to be in housing for summer session 1 and need transition housing you can visit the Break and Transition Housing website page.

Spring 2025 Closing Check list

To avoid any charges at closing, please follow these general check out instructions:

  • Pick up all mail and packages from your community’s service desk before leaving campus.
  • If you do not plan on keeping your bike or scooter, please be sure to donate by placing it in one of the Pack Rats.
  • Be sure to submit for a Spring Move-out Loading Pass via transportation. You cannot claim your pass early and it is valid for two hours. More information available in the FAQ below!
  • Return all temporary keys/fobs or loaned equipment to your community’s service desk.
  • Clean your room and common areas, including wiping down appliances, drawers, shelves, closets, and cabinets.
  • Remove all personal belongings from your room and common areas before checking out. 
  • Be sure to check laundry rooms and lounges for any missing items. University Housing is not responsible for items left behind after you check-out.
  • Discard all trash in the exterior dumpsters and recycle bins. Note that in high rise buildings, the trash chutes may be closed during peak move-out periods. Plan to discard trash in containers located outside your building. Leaving trash in your room may result in an improper check out fee being charged to your student account.
  • Leave the empty trash bin and recycling bin, furniture, and other university property in the room.
  • Report any maintenance concerns or damages using the online work order system.
  • Close and lock all windows; clean out your microfridge (but do not unplug it); set room thermostats to 70 degrees (set to Cool) or to the mid-setting with fan on low speed.
  • Turn off all lights, and close and lock all doors.
  • To avoid lock re-core charges, you must return your key(s) to the community service desk before leaving campus.
  • If needed, obtain a free Move-Out Virtual Loading Permit on the Transportation Website.

If you have already left for Winter Break, please know that we will hold mail/packages received over Winter Break until a week after the residence halls and apartments reopen for the spring semester. If they are not picked up after that week, we will then return to sender. 

 Between April 14 and May 14, 2025, students and family members may park in residential parking zones with a temporary move-out loading permit. Please use the steps below to register your license plate online for a temporary loading permit. Registering for a loading permit for Move-Out will allow you to park temporarily in residential zones adjacent to University Housing buildings or in specifically reserved move-out loading zones. Students are allowed 45 minutes to load their vehicles in dedicated move-out loading areas.

How To Obtain Your Move-Out Loading Pass

*You cannot claim this pass early. You must complete this form at the time it is needed. The pass is valid for two hours.

  • Leave the room/apartment in the same condition as when you moved in.
  • Remember to wipe down surfaces, sweep/vacuum the floor (including under furniture), take all trash and recycling to the dumpsters and remove all personal belongings.
  • Don’t dump unwanted belongings — Consider donating unwanted unopened, non-perishable food items to Feed the Pack Food Pantry located in North Hall.   Wolf Ridge (side near Plaza) and Wolf Village (side near Gorman Street) will have Pack Rats where other unwanted items can be donated.
  • Leave your room or apartment thermostats on the low fan setting, set to either mid-range (if you have dots on your dial) or at 70 degrees Fahrenheit (if your thermostat has specific numbers).

If you have lost your key, notify your community’s service desk immediately so that a lock re-core can be started. If you take your key(s) home by mistake, be sure to bring them back and return them in person to the service desk before the last day of move out.  Keys not returned at the time of check-out will result in a lock re-core and subsequent charges to your student account. Keys are not accepted by mail. 

University Housing does not provide storage for personal belongings after move-out and closing of residential spaces. If you accidentally leave an item behind, immediately contact the residence life coordinator for your community. While we can make an attempt to locate your belongings, University Housing assumes no liability for the loss, damage or theft of personal items. University Housing is also not responsible for shipping items to you if they have been left behind. Lost-and-found items will be donated following the end of the semester.

If you are staying on campus for the next academic term (i.e.: spring to summer or fall to spring) but have a different campus address, your address will be updated in the system and your mail should be forwarded. You should update your addresses with those who send you mail (businesses, employers, banks, family members, etc.) to avoid delays in receiving mail.

If you are not remaining on campus (i.e.: moving home for the summer, participating in study abroad, etc.), you should update your mailing address information in MyPack Portal and select “Contact Information” under the “Personal Information” header. You should also update your addresses with those who send you mail (businesses, employers, banks, family members, etc.) to avoid delays in receiving mail. University Housing cannot forward mail to you. First-class mail received after your departure will be returned to the sender. Any items deemed to be “junk mail” (including magazines or presorted standard mail) will be recycled.

Please be advised that mail/packages that are not picked up by the final closing date of the semester will be returned to sender. Packages that are not picked up by the final closing date of the semester will be returned to sender.

If you require a stay past the published closing date/time you must submit the Late Stay Request form for approval no later than the last day of classes.  Requests to stay past the published closing date/time will not be considered if received after the last day of class.

No. Remember: take your bike/scooter home for the summer

  • Storage is unavailable over the summer
  • Bikes/scooters will be tagged starting May 5
  • If you are staying on campus during the summer semesters, remove the tag
  • Vehicles still on campus with a tag will be impounded beginning May 19
  • If you no longer want or need your bike/scooter, place it in a Pack Rat to be donated.

Fall Closing

Returning for Spring – Winter Break Closing

You may leave belongings in your space during the Winter Break period and keep your room key(s); however, you will not have access to your space for the duration of the break period.

  • Keep your key(s) if you are returning for the spring semester.
  • Unplug all personal electronic devices and personal appliances.
  • Set room thermostat: depending on the unit set the thermostat to 70 degrees Fahrenheit, or the middle dot, and set the fan speed to low.
  • Remove all perishable food and clean refrigerators, but leave micro-fridges plugged in.
  • Remove all trash and recycling, placing it in appropriate receptacles outside the building. No trash should be left in rooms or suite bathrooms.
  • Take all valuables and personal items you may need over break, including but not limited to: driver’s license, passport, travel documents, medications, chargers, laptops, tablets, cell phones, favorite outfits, keys, notes, books and any other item you think you might need while you’re away. Residents who were not pre-approved for Winter Break Housing will not have access to their buildings during the break.
  • Remove any laundry you may have left in the building laundry room. 
  • If you have a fish tank, remember to take your fish with you.
  • Return any temporary fobs or temporary room/suite keys and any checked out equipment to your community’s service desk.
  • Pick up all packages and mail from your community service desk. 
  • Make sure there is no water running (sinks, shower, etc.).
  • Shut and lock all windows and doors; lower and close blinds.
  • Turn off all room/suite/apartment lights. Lock room and suite/apartment doors.

Residence Halls re-open at 1:00PM on Thursday, January 2, 2025.

Not Returning for Spring Check-Out Process:   

Option #1:  Express Check-Out 

  • Residents use express check-out.  Residents return their key(s) by completing the key envelope label (providing name, building and room number), placing key(s) in the envelope and then dropping the envelope in the key drop box located near the area service desk. (Blank key envelopes can be found at the key drop box.)
  • Important Note:  Students cannot appeal damage charges when they use Option #1.

Option #2:  Resident Checkout Appointments with RAs

  • Residents who are moving out of University Housing and want to be present when their room is inspected for damages, may make a check-out appointment directly with their Resident Advisor at least 24 hours before the requested check-out time.  If your specific RA is not available during your desired check-out time, they will put you in contact with another RA who can inspect your room. 
  • At the agreed upon check-out time the RA meets the student at their room and inspects the room / apartment for cleanliness and damages.  At this time, the resident needs to have all of their belongings out of the room and be ready to return their key(s) back at the end of the inspection.
  • Important Note:  Students may appeal damage charges when they use Option #2.