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Division of Academic and Student Affairs 
University Housing
Residents and families move belongings from residence hall.

Move-Out Information

Learn more about our procedures for moving out of residence halls and apartments.

Fall 2024 Move-Out Information

Non-graduating residents who are returning for spring are expected to leave 24 hours after their last exam, and no later than 10 a.m. on Thursday, December 12, 2024. For information about Winter Break Housing visit the Break and Transition Housing website page.

Non-graduating residents who are not returning for spring are expected to check-out 24 hours after their last exam, and no later than 10 a.m. on Sunday, December 12, 2024.

Graduating students are expected to check out no later than 10 a.m. on Sunday, December 15, 2024.

Resident Check-Out Process:   

Option #1:  Express Check-Out 

  • Residents use express check-out.  Residents return their key(s) by completing the key envelope label (providing name, building and room number), placing key(s) in the envelope and then dropping the envelope in the key drop box located near the area service desk. (Blank key envelopes can be found at the key drop box.)
  • Important Note:  Students cannot appeal damage charges when they use Option #1.

Option #2:  Resident Checkout Appointments with RAs

  • Residents who are moving out of University Housing and want to be present when their room is inspected for damages, may make a check-out appointment directly with their Resident Advisor at least 24 hours before the requested check-out time.  If your specific RA is not available during your desired check-out time, they will put you in contact with another RA who can inspect your room. 
  • At the agreed upon check-out time the RA meets the student at their room and inspects the room / apartment for cleanliness and damages.  At this time, the resident needs to have all of their belongings out of the room and be ready to return their key(s) back at the end of the inspection.
  • Important Note:  Students may appeal damage charges when they use Option #2.

If you have already left for Winter Break, please know that we will hold mail/packages received over Winter Break until a week after the residence halls and apartments reopen for the spring semester. If they are not picked up after that week, we will then return to sender. 

Students and family members may park in residential parking zones with a temporary move-out loading permit. Please register your license plate online for a temporary loading permit using the steps found on the Transportation website.    Registering for a loading permit will allow you to park temporarily in residential zones adjacent to University Housing buildings or in specifically reserved move-out loading zones.  

  • Sweep/vacuum the floor (including under furniture), take all trash and recycling to the dumpsters and remove all personal belongings. Some limited cleaning supplies and equipment (brooms, vacuums, etc.) may be available for short-term use from your community’s service desk.
  • Don’t dump unwanted belongings — participate in NC State’s Wolf Pack-N-Give! Unopened, non-perishable food items may be left in collection bins near each service desk to support the Feed the Pack Food Pantry.
  • Leave your room or apartment thermostats on the low fan setting, set to either mid-range (if you have dots on your dial) or at 70 degrees Fahrenheit (if your thermostat has specific
  • numbers).
  • Residence halls: clean out the refrigerator/microwave unit, but do not unplug micro-fridges.
  • Apartments: clean the stove, oven, microwave, refrigerator and bathrooms. Both bathrooms, living room and kitchen are considered common areas; everyone is responsible for ensuring they are clean before checking out.

If you have lost your key, notify your community’s service desk immediately. If you take your key home following the move-out, immediately notify the residence life coordinator for your community. Keys not returned at the time of check-out will result in a lock re-core and subsequent charges to your student account.

University Housing does not provide storage for personal belongings after move-out and closing of residential spaces. If you accidentally leave an item behind, immediately contact the residence life coordinator for your community. While we can make an attempt to locate your belongings, University Housing assumes no liability for the loss, damage or theft of personal items. University Housing is also not responsible for shipping items to you if they have been left behind. Lost-and-found items will be donated following the end of the semester.

If you are staying on campus for the next academic term (i.e.: spring to summer or fall to spring) but have a different campus address, your address will be updated in the system and your mail should be forwarded. You should update your addresses with those who send you mail (businesses, employers, banks, family members, etc.) to avoid delays in receiving mail.

If you are not remaining on campus (i.e.: moving home for the summer, participating in study abroad, etc.), you should update your mailing address information in MyPack Portal and select “Contact Information” under the “Personal Information” header. You should also update your addresses with those who send you mail (businesses, employers, banks, family members, etc.) to avoid delays in receiving mail. University Housing cannot forward mail to you. First-class mail received after your departure will be returned to the sender. Any items deemed to be “junk mail” (including magazines or presorted standard mail) will be recycled.

Please be advised that the last day that service desks will accept packages for spring residents is May 1. Packages that are not picked up by the final closing date of the semester will be returned to sender.

If you require a stay past the published closing date/time, whether at the end of the fall semester, spring semester, or summer session, you must submit the Late Stay Request form for your residence life coordinator’s approval no later than the last day of classes. Requests to stay past the published closing date/time will not be considered if received after the last day of class.